If your Ivanti renewal is inside twelve months, work this checklist from the top. The short version: pull your entitlement and adoption data first, benchmark the rate you are being offered, build a documented alternative, then negotiate the modules, the uplift cap and the term before you countersign. A renewal you start preparing 90 days out is a renewal you take on the vendor's terms; the buyers who hold their price start six to nine months ahead. This checklist runs in the same sequence we use on engagements, and it sits under the wider Ivanti Neurons pricing guide.
Nine to twelve months out: gather the evidence
Most Ivanti renewals are lost in the first month, not the last, because the buyer arrives at the table without the numbers to argue from. Start by assembling three things. Pull the current entitlement list, every module, every seat, every add-on, exactly as it appears on the order form. Pull adoption data from the platform itself: which modules are logged into, by how many people, how often. And pull the contract dates so you know your real notice period and auto-renewal trigger. With those in hand you can already see where the deal is padded.
- Entitlement inventory. List every Neurons module and seat count you are paying for, with the unit rate beside each.
- Adoption snapshot. Map actual usage to entitlement so the idle modules and over-counted analyst seats are visible before the vendor frames the renewal.
- Date map. Confirm the notice window and whether the contract auto-renews, so silence does not lock you in at the uplifted rate.
Six months out: benchmark and right-size
Once you can see what you own and what you use, decide what you should be paying. Benchmark the per-analyst rate and the module mix against what comparable buyers pay, and right-size the analyst count to concurrent need rather than the headcount that crept onto the contract over three years. The two biggest sources of overpayment on an Ivanti renewal are analyst seats that no longer map to working fulfillers and modules nobody adopted, both of which you can quantify now. Detailed right-sizing belongs in how to right-size Ivanti analyst counts.
Four to six months out: build the alternative
Leverage on a renewal comes from a credible alternative, not from asking nicely. Document what a move to a competing platform would actually involve, what it would cost, and how long it would take, so the conversation is grounded rather than a bluff. Even when you fully intend to stay on Ivanti, the existence of a costed alternative changes the rate you are offered. This is the same discipline covered in how to negotiate an Ivanti renewal, and the broader playbook lives in the complete guide to ITSM renewal negotiation.
Ninety days out: the term sheet checklist
With evidence, a benchmark and an alternative in hand, work the terms. These are the clauses that decide whether next year's renewal starts from a fair base or a padded one.
| Item | What to confirm before you sign |
|---|---|
| Module list | Every module maps to documented adoption; idle ones dropped or re-priced |
| Analyst count | Seats match concurrent need, not historic headcount |
| Uplift cap | Annual increase capped in writing, not left open to list price |
| Co-terming | All modules share one renewal date so you keep a single negotiating moment |
| Price protection | Multi-year rate hold where the term justifies it |
| Notice and auto-renewal | Notice window understood; no silent rollover at the uplifted rate |
At signing: confirm the deal matches the negotiation
The last failure mode is a paper one. The order form that arrives for signature does not always reflect what was agreed verbally, so read it line by line against your notes. Check that the dropped modules are actually gone, the analyst count is the agreed number, the uplift cap is written into the document and not just promised, and the renewal date is co-termed. A concession that is not on the order form is not a concession.
How we run an Ivanti renewal
We work this checklist end to end through our renewal advisory service and against the Ivanti platform page, on fixed fee or gainshare, where no savings means no fee. Across 500 engagements and a 30 percent average reduction, the renewals that land well are the ones where the buyer had the evidence assembled months before the vendor opened the conversation. The checklist is what gets you there.
The gated Ivanti Neurons Buyer Guide includes this renewal checklist as a printable worksheet with the term-sheet clauses laid out in order.
Common traps on an Ivanti renewal
A few patterns recur often enough to name. The quote that resets discounts arrives looking like a routine renewal but quietly drops the discount you negotiated three years ago, so the headline uplift hides a much larger real increase; always compare the new unit rate to your current one, not to list. The module creep trap adds capability during the term through a mid-cycle add-on, then folds it into the renewal base as if it had always been there. And the true-up surprise, where analyst counts grew past entitlement and the renewal arrives with a back-charge attached, is best defused by reconciling usage to entitlement before the vendor does. Each of these is easier to push back on when you have the evidence assembled rather than reacting to the vendor's framing.
One more worth flagging: bundled modules on staggered renewal dates. If parts of your Ivanti estate renew on different dates, you never get a single clean negotiating moment, and the vendor can play one date against another. Co-terming everything onto one anniversary is one of the highest-value structural asks on this list, because it restores the leverage that fragmentation removes.
Frequently asked questions
- When should I start preparing an Ivanti renewal?
- Begin nine to twelve months before the renewal date. Buyers who start at 90 days take the vendor's terms; those who start six to nine months out have time to benchmark, right-size and build a costed alternative before the conversation opens.
- What is the most overlooked item on an Ivanti renewal checklist?
- The auto-renewal and notice window. A contract that rolls over silently at the uplifted rate removes your leverage entirely, so confirm the notice period early and diarize it well ahead of the deadline.
- Do I need a competing quote to negotiate an Ivanti renewal?
- You do not need a signed competing quote, but you do need a credible, costed alternative documented. The existence of a real option, even one you do not intend to take, changes the rate Ivanti offers.
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We run your renewal from evidence to signature: benchmark, right-size, build leverage, and lock the terms. Fixed fee or gainshare.
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